SABINE COUNTY HOSPITAL DISTRICT
BOARD OF DIRECTORS
MEETING MINUTES

February 16, 2009

The Sabine County Hospital District Board of Directors met in Regular Session on Monday, February 16, 2009 at 5:30PM in the Sabine County Hospital Board Room 167.

Present

Phil Yocom, President
Earl Willis, VP & Treasurer
Joe McNaughten, Secretary
Richard Barnett, Member at Large
Lana Comeaux, Member
Gayle Hammonds, Office Administrator
Duane Keating, Attorney

Others Present

Deanna Lathrop, CEO Sabine County Hospital
Danielle Ebarb, Sabine County Reporter
Robin Johnston, Off the Hook Marketing
Melinda Blansett
Annette Blansett

Phil Yocom, Sabine County Hospital Board President, called the meeting to order at 5:30PM.

Mr. Barnett moved to take the agenda items out of order and in random sequence.  Mr. Willis seconded the motion.  Motion carried. 

1.	Item IX - Robin Johnston gave a report on the Sabine County Hospital District web site.  She advised that the web site is up and available for access; items are continuing to be added, such as pictures, resources and community news.  Mr. Barnett moved to accept the web site as designed.  Mr. Willis seconded the motion.  Motion carried.

2.	Item VII.  Terry McGraw Signs submitted a proposal and bid for a new sign to be placed above the canopy at the entrance of the hospital.  Mr. Willis moved to accept the dark oxidized bronze sign for $2,252.00.  Mrs. Comeaux seconded the motion.  Motion carried.  

3.	Item X & XVIII – Mr. Barnett moved to allow Fletcher Brown, attorney, to amend “EXHIBIT C” of Lease and Operating Agreement between Sabine County Hospital District and Preferred Hospital Leasing Hemphill, Inc., at the expense of Preferred Hospital Leasing Hemphill, Inc., pending Sabine County Hospital District Board approval of amended language.  Mr. Willis seconded the motion.  Motion carried.  

4.	Item XIX – Mr. Barnett moved to allow Preferred Hospital Leasing Hemphill, Inc., to enter into an agreement with an engineering firm of their choice to identify current and upcoming facility, equipment and campus needs of Sabine County Hospital, at the expense of Preferred Hospital Leasing Hemphill, Inc.  Mrs. Comeaux seconded the motion.  Motion carried.  

5.	Item VI – Mr. Willis moved to request the Sabine County Health Task force to participate in a proposed Facility Plan.  Mr. McNaughten seconded the motion.  Motion carried.

6.	Item XIII – Mr. Willis moved to set reimbursement rates to the First Responders at $24,000.00 for the year 2009.  Mr. Barnett seconded the motion.  Motion carried.

7.	Item XVI – No action taken on the review of the financial reports from Preferred.

8.	Item VIII – No action taken to set a fee payment policy for open records requests.

9.	Item XII – No action taken on the meeting with Parrish, Moody and Fikes Auditors as they rescheduled the meeting. 

10.	Item XX – Mr. Willis moved to adopt the Texas State Library and Archives Commission model order or ordinance for the Sabine County Hospital District; not to include any medical records.  Mr. McNaughten seconded the motion.  Motion carried.

11.	Item XXI – President Phil Yocom reported on the Rural East Texas Health Network, Psychiatric Emergency Center in Nacogdoches.  No action taken.

12.	Item XXI – Mrs. Lathrop advised the Board that the Hospital name has been removed from their billing statements emanation from Sabine Family Medical Clinic.

13.	Item XVII – Mr. Barnett moved to table any action to recover $25,000.00 from Dr. Jeffrey A. Watson, M. D.  Mr. McNaughten seconded the motion.  Motion carried.

14.	Item XIV – No action taken to purchase medical records transcription equipment.

15.	Item V – Mr. Willis moved to request the Sabine County Health Task Force to study whether the District can or should feasibly expand the campus and under what scenarios in conjunction with the facility plan.  Mrs. Comeaux seconded the motion.  Motion carried.

16.	 Item IV – Mr. Barnett moved to change the meeting dates in March and April to March 16 and April 13, 2009.  Mr. Willis seconded the motion.  Motion carried.

17.	Consent items – 
•	Finance - Mr. Willis suggested putting a line item under projected expenses for the Burke Center to be accrued out for ten months at a total cost of  $12,000 per year.  
Mr. Willis moved to accept the consent items with the noted correction on the minutes for February 2, 2009; 4). Providing for the operation and maintenance of the Hospital District and the Hospital System.  Mrs. Comeaux seconded the motion.  Motion carried.

18.	No Comments from the public

19.	Board Member Comments
•	Earl Willis – Asked Mrs. Lathrop to pass his gratitude to Preferred for their willingness to meet and negotiate with the Board.
•	Joe McNaughten – No comments
•	Richard Barnett – Encouraged the Board to study Sabine County Hospital balance sheet and develop questions as it will be discussed in detail at the next meeting.  He asked the Board members to refer their questions about how the hospital is run to the CEO of the hospital, Deanna Lathrop and not Mike Easley.  He asked Mr. Yocom if he had an answer on the oil lease information and what if any revenue the District may or may get from the oil and gas leases.  Mr. Yocom doesn’t have an answer at this time but will have at the next meeting.
•	Lana Comeaux – No comments.
•	Phil Yocom – No comments.

20.	Meeting adjourned at 6:45PM

__________________________________       	  ___________________________________
Phil Yocom, President				 Joe McNaughten, Secretary
Sabine County Hospital District			 Sabine County Hospital District
Board of Directors					 Board of Directors